Privacy Policy

The Young Prophetic Voices Initiative is a project of:

North American Baptist Fellowship (NABF)
c/o 1628 Sixteenth Street, N.W.
Washington, D.C. 20009
Email: info@nabfellowship.org

This Privacy Policy applies to information collected through:

• youngpropheticvoices.org
• The YPV app
• Program registration forms, applications, surveys, and communications
• Participation in YPV events, meetings, online activities, and the year-long leadership development initiative

We may collect the following categories of personal information.

Information you provide directly

When you register, apply, communicate with us, or participate in YPV programs, we may collect:

• Name
• Email address
• Phone number
• Mailing address
• Date of birth or age
• Youth group, church, school, or community organization affiliation
• Parent or guardian name and contact information
• Account login information, if accounts are used
• Registration and participation information
• Attendance, milestone, and progress information
• Reflections, responses to prompts, assignments, messages, check-ins, surveys, and other content submitted through the website or app
• Information provided when you contact us for support or other inquiries

Information collected automatically

When you use the website or app, we may automatically collect certain technical and usage information, such as:

• IP address
• Browser type
• Device type
• Operating system
• App version
• Pages or screens viewed
• Dates and times of access
• Referral information
• General usage and interaction data

Cookies and similar technologies

We may use cookies and similar technologies to:

• Keep the website and app functioning properly
• Remember user preferences
• Improve performance and user experience
• Maintain security and help prevent misuse
• Understand general engagement with the website or app

You may be able to manage cookies through your browser settings and mobile permissions through your device settings. Where required by law, we will obtain consent before using non-essential cookies or similar technologies.

YPV is intended for youth participants between the ages of 13 and 18.

All youth participants must have parental or guardian permission to participate in the project. We may collect and use parent or guardian contact information and consent records in order to:

• Confirm permission to participate
• Communicate important information about the program
• Support participant safety and program administration
• Maintain records of consent and participation

Parents or guardians may contact us to request access to, correction of, or deletion of their child's personal information, subject to applicable law and our legitimate administrative, safeguarding, and legal obligations.

If we learn that personal information has been collected or participation has occurred without the required parent or guardian permission, we may suspend access or participation and take appropriate steps to investigate and address the issue.

The website and app may allow participants to submit content related to the program, including:

• Reflections
• Responses to prompts
• Leadership assignments
• Check-ins
• Surveys
• Messages and other program-related submissions

This content is used to support participant engagement, guide the learning experience, track progress, and administer the program.

Facilitators and administrators will have access to all participant content shared through the website or app. In addition, a parent account will be able to access content shared by that parent's child through the platform.

Participants should not share content they would not want reviewed by authorized facilitators, administrators, or their parent or guardian through a linked parent account.

Photos, videos, and other media may be taken or collected in connection with YPV programs, events, and activities.

We may use these materials for purposes such as:

• Program administration
• Community engagement
• Storytelling about the initiative
• Training
• Communications
• Promotional or informational materials related to YPV or NABF

Where required by applicable law, we will obtain appropriate consent from participants or their parent or guardian for collection, use, or publication of photos, videos, or similar media.

We may use personal information to:

• Provide, operate, maintain, and improve the website, app, and related services
• Register participants and manage participation in the year-long leadership development initiative
• Communicate with participants and parents or guardians about schedules, updates, reminders, and program activities
• Coordinate with facilitators, administrators, mentors, leaders, and participating youth groups
• Track attendance, engagement, milestones, and progress
• Review and support participant-submitted content
• Respond to questions, support requests, and technical issues
• Maintain records relating to permissions, consent, participation, and program administration
• Protect the safety, security, and integrity of our programs and systems, and use personal information as reasonably necessary to support participant safety, safeguarding, and compliance with applicable child protection obligations
• Comply with legal obligations

We may share personal information only as reasonably necessary, including with:

• YPV staff, facilitators, administrators, mentors, coordinators, and authorized volunteers who need the information to administer or support the program
• Parents or guardians, including through parent account access to their child's content
• Participating youth group leaders, churches, schools, or community partners, where appropriate for program coordination
• Service providers who help operate the website, app, communications, hosting, storage, security, or technical support
• Professional advisors such as lawyers, accountants, auditors, or insurers
• Law enforcement, regulators, or other parties when required by law or when necessary to protect rights, safety, or security

We do not sell personal information. We do not offer products or services for purchase through the website or app.

We may use contact information to send:

• Registration confirmations
• Program updates
• Schedules and reminders
• Resource materials
• Support messages
• Notices related to participation, safety, or administration
• Occasional updates about YPV or related NABF activities, where permitted by law

You may opt out of non-essential promotional communications, but we may still send important service-related or program-related communications.

We may use third-party providers to support functions such as hosting, data storage, authentication, communications, analytics, security, and technical maintenance.

At this time, specific third-party tools may change as the website and app develop. If we integrate additional third-party services in the future, we may update this Privacy Policy to reflect material changes in how personal information is collected, used, or shared.

We retain personal information only for as long as reasonably necessary to:

• Provide and administer the YPV program
• Maintain records of participation and parental permission
• Support safeguarding, safety, and accountability needs
• Resolve disputes
• Enforce agreements
• Comply with legal, regulatory, operational, or recordkeeping obligations

Retention periods may vary depending on the type of information and the purpose for which it was collected.

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, misuse, loss, disclosure, or alteration.

However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

Personal information may be stored or processed in countries outside a user's province, state, or country of residence, including where service providers operate.

Where required by applicable law, we will take reasonable steps to ensure appropriate protections are in place for cross-border transfers of personal information.

Depending on where you live, you, or a parent or guardian acting on your behalf, may have the right to:

• Request access to personal information
• Request correction of inaccurate or incomplete information
• Request deletion of personal information
• Withdraw consent where processing is based on consent
• Object to or restrict certain processing, where applicable
• Opt out of non-essential promotional communications
• Request information about how personal information is used or disclosed

To make a privacy-related request, contact:

info@nabfellowship.org

We may need to verify the identity of the person making the request before responding.

The YPV website and app support a youth leadership initiative for participants aged 13 to 18. YPV does not knowingly permit participation in the program without parental or guardian permission.

If you believe a participant has provided personal information or used the service without the required permission, please contact us at info@nabfellowship.org so we can review the situation and take appropriate action.

The website or app may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties. Users and parents or guardians should review third-party privacy policies before providing personal information through those services.

We may update this Privacy Policy from time to time. When we do, we will post the revised version and update the Effective Date above.

Your continued use of the website, app, or services after the updated Privacy Policy becomes effective means you accept the revised policy, to the extent permitted by law.

If you have questions about this Privacy Policy or want to make a privacy request, contact:

Young Prophetic Voices Initiative
North American Baptist Fellowship (NABF)
c/o 1628 Sixteenth Street, N.W.
Washington, D.C. 20009
Email: info@nabfellowship.org